Web based CMMS, or computerised maintenance management software, may be about to change the way organisations, companies, and businesses share vital corporate and business information. Moving on from the traditional CMMS systems, enterprises and corporations have come to embrace newer technologies to enhance and improve the operational processes of a company.
At its most basic level, a web based CMMS system provides a platform to store information that can be accessed on the Internet by authorised users. As such, an authorised user can access the CMMS from any operating system and from different devices, whether a laptop, a PDA, a mobile phone or a desktop computer, as long as they are connected to the internet.
This is in contrast to the traditional CMMS software that requires the installation of proprietary software. As access is restricted to a certain number of users and devices, this is a great limitation to the potential contained by the CMMS.
In addition to its convenient, all-points accessibility format, the management of files on web based CMMS is more systematic, and information is accessible by all users, as the same program maintains the files. All users will be able to access the same interface and the format of data available is completely identical.
This may not be possible on traditional CMMS software, as users using different, separate devices may not be able to upgrade their software simultaneously. This can result in the existence of different versions of the software and can lead to problems of file incompatibility.
With a web based CMMS though, users would not be bothered by troublesome maintenance and upgrades of the system. All the application upgrades and maintenance are carried out on the side of the server, which is maintained by the host or vendor. Any problems involving the CMMS can be channelled to the vendor in order for the problems to be rectified.
In contrast, the accessibility of the CMMS provided by the traditional software is dependent upon the organisation’s hardware and software systems. If viruses or other online threats are present in the organisation’s existing software, the organisation may also need to engage the services of IT specialists or purchase new systems before being able to implement a CMMS-based system.
With web based CMMS offering better support and lower costs of operation, it is clearly the better choice to manage your records and information compared to the traditional CMMS software.